Operations and Finance Associate

Position Description

Reporting to the Director of Time & Space, this position is responsible for supporting key business operational functions. Crucial to this role are strong organizational skills, meticulous attention to detail, a talent for clear communication and customer service, a strong sense of being a team player, and the ability to think critically. This role offers a unique opportunity to an individual who is seeking to gain experience in business administration, operations and financial reporting within a fast-paced startup environment. This position has a significant growth trajectory with increasing responsibilities.

 

About New Lab

New Lab supports entrepreneurs who are defining the future of technology and human experience. Based in the Brooklyn Navy Yard, New Lab provides the tools and community that unite and support 500+ innovative entrepreneurs, designers, and engineers representing over 100 companies in a variety of fields—including robotics, A.I., urban technology, and energy—and fosters collaboration and advancement across disciplines.

 

Key Responsibilities

  • Manages invoicing and collections
  • Responds to inquiries from members pertaining to billing in a timely, professional and accurate manner  
  • Prepares weekly, monthly and quarterly reports of invoicing, aging accounts, collections and adjustments
  • Makes recommendations to improve the quality of invoicing and collections procedures
  • Manages communication with vendors that support the invoicing process
  • Assists with maintaining vendor records, including contracts and COIs
  • Supports the Membership Team on agreement renewals
  • Assists with accounts payable functions, including credit card reconciliation, reviewing vendor invoices for accuracy and submitting to third party accounts payable processor
  • Supports CFO in various of aspects of financial reporting, including quarterly and annual reports to investors and lenders
  • Supports internal team with ad-hoc data analysis projects, including pulling, analyzing and summarizing, data, conducting audits, and making recommendations
  • Works across the team to find insights from daily, weekly, and monthly reporting and analysis of business operations

 

Skills

  • Proficiency with spreadsheets
  • Accuracy and meticulous attention to detail
  • Learns software quickly
  • Adept at managing relations with internal and external parties
  • Demonstrated experience finding innovative ways to solve operations problems
  • Swiftly adapts and thrives in a rapidly evolving business environment  
  • Agile at using project management tools such as reporting, tracking and checklists

 

Additional Requirements

  • Desire to work in a fast-paced, growing company
  • Professionalism, including punctuality, excellent attendance, proper dress, and high-quality verbal and written communication
  • High-energy, positive, detailed-oriented and passionate about excellence
  • Takes initiative to acquire new skills in order to improve performance
  • Is excited to learn about developments in technology, science and culture
  • Is willing to work outside of his/her comfort zone

 

Requirements

  • College degree or equivalent
  • 1-3 years of experience

 

Preference will be given to candidates with a background in business administration, finance, operations or account management.

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